100+ → 30
Department Recruitment
Selected about 30 department members from more than 100 applicants through two rounds of interviews.
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Student Organisation Leadership: Project Coordination and Resource Management
Through two representative projects, Qingtong Mutual Learning and the Food Culture Festival, this page demonstrates my experience in recruitment, volunteer management, cross-functional collaboration, external resource coordination, and on-site execution.
Project Type:Student Organisation and Project Practice|Role:Department Lead / De Facto Project Lead|Keywords:Team Management / Resource Coordination / Event Execution
01 Outcomes and Recognition
The project scale and execution results provide a concise overview of the responsibilities I took on and the outcomes achieved.
100+ → 50
Volunteer Screening
Interviewed more than 100 volunteers and selected about 50 to take part in the community classes.
1 subdistrict · 3 communities · 200+ children
Community-Class Coverage
Qingtong Mutual Learning covered one subdistrict and three communities, serving about 200 children.
8 cafeterias · 8 sponsors · 1000+ people
Campus Event Scale
The Food Culture Festival involved eight campus cafeterias, secured sponsorship from eight merchants, and reached more than 1,000 participants.
Honors and Recognition
Qingtong Mutual Learning won Silver Prize in Xiangtan University’s “Lei Feng Cup” Youth Volunteer Service Project CompetitionOutstanding Student Cadre, 2022–2023Outstanding Department Head, 2023–2024, 10th Student Organisation
02 My Role
This section clarifies my different responsibilities across the two projects.
Qingtong Mutual Learning
Department Lead
I was responsible for department recruitment, member development, volunteer management, and the two project tracks of community classes and summer teaching.
Food Culture Festival
Acting Department Head / De Facto Project Lead
I was responsible for cross-department coordination, merchant partnerships, event promotion, material preparation, and on-site execution.
03 Project 1: Qingtong Mutual Learning
A public-interest education project for children, made up of community classes and summer teaching.
Qingtong Mutual Learning consists of two project tracks: community public-interest classes and summer teaching. The first provides weekend interest-based courses for nearby community children through university volunteers, while the second sends the team to a township for a month-long intensive teaching program.
Community Public-Interest Classes
- Interviewed more than 100 volunteers and selected about 50 to participate
- Organised volunteer training, trial lessons, and lesson-plan reviews
- Suggested adjustments based on course quality and teaching performance
- Coordinated schedules, venues, and class arrangements with one subdistrict and three communities
- Assigned volunteers and followed up on classroom execution across different communities
- Handled volunteer absences, class changes, and on-site coordination issues
The project covered one subdistrict and three communities and served about 200 children.
Summer Teaching
I helped coordinate a 15-person team that went to a township in Huaihua, Xiangxi, for a month-long summer teaching program.
- Communicated with local school leaders about student recruitment and teaching arrangements
- Organised consent forms for parents to sign
- Enrolled about 60 primary-school students
- Split students into three classes by Grades 1–2, 3–4, and 5–6
- Arranged class schedules, homeroom teachers, and teaching assignments
- Coordinated student pick-up, class management, and team execution on site
- Adjusted class schedules based on team members’ conditions and student attendance
The 15-person team ran the program continuously for one month and served about 60 primary-school students.
Qingtong Mutual Learning covered both regular community classes and intensive summer teaching, and won Silver Prize in Xiangtan University’s “Lei Feng Cup” Youth Volunteer Service Project Competition.
04 Project 2: Food Culture Festival
A large campus event that brought together cafeterias, student organisations, and external merchants.
The Food Culture Festival brought together eight campus cafeterias and set up a central display area on campus where students and faculty could sample featured dishes and vote for their favourite cafeteria with a ticket.
Promotion and Cross-Department Collaboration
- Worked with the design team on event posters and admission tickets
- Coordinated administrative, outreach, and on-site execution staff
- Ran QQ Space engagement campaigns and offline poster promotion
- Set up four prize-collection points and arranged shifts and prize distribution for team members
Merchant Partnerships and Resource Coordination
Because the department budget was limited, I visited merchants on the two commercial streets near campus to secure prizes, coupons, and other sponsorship resources.
- Ultimately secured sponsorship from eight merchants
- Obtained lens wipes, eye-wash solution, and one no-conditions free glasses fitting voucher
- Used merchant resources for event promotion and prize redemption
Material Preparation and On-Site Execution
- Coordinated tables, tents, and other event materials as well as transport vehicles
- When on-campus tents were insufficient, contacted merchants and companies outside campus
- Borrowed 12 tents from a mobile operator to fill the on-site materials gap
- Coordinated cafeterias, staff, and participating students to complete event execution
The project eventually involved eight campus cafeterias, secured sponsorship from eight merchants, and reached more than 1,000 participants.
